Our Privacy Policy

Effective Date: 6-9-2025

1. Introduction

Welcome to Optin Office. Your privacy is important to us. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in compliance with the General Data Protection Regulation (GDPR).

2. Information We Collect

We collect and process different types of personal data, including:

Log Files: We collect information such as your IP address, browser type, ISP, timestamps, and referring/exit pages for analytics and security.
Cookies & Web Beacons: We use cookies to enhance user experience and gather statistical information about website traffic.
Personal Information Provided by You: When you submit your name, email, or phone number via forms, we collect and store this information for the intended purpose, which will be clearly stated at the time of collection.

3. Legal Basis for Processing

We process your data based on one or more of the following legal bases:

Your consent (when applicable and required).
Contractual necessity (e.g., responding to inquiries).
Legitimate interests (e.g., analytics and security measures).
Compliance with legal obligations.

4. How We Use Your Information

We may use your data to:

Improve and personalize your website experience.
Communicate with you about updates, inquiries, or customer support requests.
Analyze website traffic and user behavior.
Detect and prevent fraud or security threats.

5. Data Sharing and Disclosure

We do not sell or trade your personal data. However, we may share data with:

Service providers assisting in website analytics or security.
Legal authorities if required to comply with applicable laws or legal proceedings.
Third-party processors who provide essential services, ensuring they adhere to GDPR compliance.

6. Your Rights Under GDPR

As a data subject, you have the following rights:

Access: Request a copy of your personal data.
Correction: Request amendments to inaccurate or incomplete information.
Erasure: Request deletion of your data when no longer necessary.
Objection & Restriction: Restrict or object to certain data processing activities.
Data Portability: Request a transfer of your personal data to another service provider.

To exercise these rights, email our Data Protection Officer at contact(at)optinoffice.com. We will respond within one month.

7. Data Security & Retention

We implement appropriate security measures to protect your data. We retain your personal data only as long as necessary for the stated purposes, or as required by law. Our data retention periods are as follows:

Personal information submitted via contact forms: Up to 12 months
Analytics data: Up to 24 months
Legal and compliance records: As required by law

8. Changes to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated Effective Date.

9. Contact Information

If you have questions about this Privacy Policy, contact us at:
contact(at)optinoffice.com